Business Support Administrator
- Employer
- Hampshire and Isle of Wight Healthcare NHS Foundation Trust
- Location
- Southampton, SO16 4XE
- Contract
- Permanent
- Posted
- 21 October 2026
- Closing date
- 1 November 2026
Role overview
An exciting opportunity has arisen within Hampshire and Isle of Wight Healthcare NHS Foundation Trust in the Estate Maintenance Business Administration Team. We have an opening for 1 x Part-Time (22.
5 hours per week) Business Support Administrator. Rota Pattern: Monday to Wednesday OR Wednesday to Friday 08:00-16:00 with a minimum of 1 day per week office based in Southampton.
As a Business Support Administrator, you will be supporting the service to ensure Hard FM compliance documentation is processed in a timely manner. You will ask for external contractors complete health and safety questionnaires and provide proof of insurances before booking them servicing appointments across healthcare settings all over Hampshire.
You will also support the reactive helpdesk, taking calls, logging maintenance tasks and allocating the jobs to skilled engineers. The post holder will ideally be a skilled administrator with excellent communication, IT skills and preferably some knowledge and understanding of Estates and Facilities.
At present, the Trust is unable to offer Skilled Worker visa sponsorship for this post. Applicants must have the right to work in the UK at the time of application.
To provide comprehensive administrative support to the estate maintenance service. To work as part of a skill mix team to provide a comprehensive administrative support service.
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To effectively prioritise and manage own workload and oversee workload of team as necessary, whilst maintaining confidentiality and diplomacy at all times, both independently and as part of a team. To work without direct supervision and show extensive use of initiative in prioritising and making decisions in relation to effectively supporting the smooth operation of the service.
Raising of purchase orders for the maintenance department using the SBS Oracle system and keeping an accurate record of costs, purchase orders and general queries. Ensure GRN/Receipting is correct against invoices in line with NHS financial regulation constraints.
Use and accurately populate the Computer Aided Facility Management asset record system. To support in the operation of the Estates Helpdesk System, accurately recording routine and emergency service requests, contractor instructions, ensuring records are kept current, notifying clients of action taken and providing progress updates and highlighting any areas of concern as appropriate.
Further information about the Trust and this role can be found on the Job Description and Person Specification document attached. We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.
It is important to us that we ensure our recruitment processes are accessible and inclusive to everyone - if as a potential candidate you are concerned a person specification may prevent or restrict your application for employment as a result of unintentional barriers on the grounds of your sex, race, age, sexual orientation, religion/belief or disability please initially contact the Trust's Recruitment team - detailed in the advert. The Trust will seek to resolve this issue wherever possible.