Band 4 Personal Assistant / Senior Administrator - General Management

This job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.

The post holder will provide a high level, competent, comprehensive administrative support to the Divisional Triumvirate and/or Senior Management Team (SMT). The post holder will have day to day management for staff within a dedicated administrative team who will be responsible for delivering an effective service.

The post holder will act as the Personal Assistant (PA) to a designated a member of the Divisional Trimvirate and/or SMT. To provide cross cover within the General Management and Nursing Administration Teams at times of short staffing levels to ensure the smooth delivery of services within the Division.

Provide the first point of contact on behalf of the Triumvirate and/or Senior Manager for written and telephone enquiries on behalf of the Senior Manager, using judgement to establish the validity and priority of the contact. To provide a customer focused service and be able to communicate effectively and appropriately with patients and staff at all levels.

Manage and maintain the Triumvirate and/or Senior Managers' diary or appointment system, ensuring that utilisation of time and allocation of appointments is appropriate. Facilitate meetings/events; issuing invites to attendees including circulation of any relevant paperwork, booking venues to include any IT requirements, produce minutes/action logs and assist with the overall smooth running of the meeting/event.

Process and submit expense claims, ensuring that travel, mileage, vehicle documentation and receipts are accurate prior to submission for approval. Support with the organisation of HR events such as staff consultations, investigation interviews and panel hearings as requested following HR policies and procedures liaising with senior members of staff, HR, staff and Trade Unions as appropriate and including taking accurate verbatim notes from interviews and hearings There is an exciting opportunities for an experienced Personal Assistant to join a friendly team within General Management and Nursing department. the post will provide an expert secretarial and administrative support to the General Management team and Senior Management Team.