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Temporary Executive Support Administrator

Recruiter
Hays Business Support
Location
Leeds
Contract
Temporary
Work pattern
Not Specified
Working arrangement
Hybrid working
First listed by Ontap
21 August 2026
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Job description

Your new company

Are you an immediately available experienced Executive Support Administrator or senior administrator who thrives in a fast-paced environment? Do you enjoy managing competing priorities and ensuring senior leaders can focus on delivering business objectives? We are working with a long-standing client to find them an experienced Executive Support professional to provide complex diary management support to a senior leader within their busy and dynamic organisation.

This role is temporary to start in September.

This is an excellent opportunity for someone who is highly organised, proactive, and confident managing complex schedules and changing priorities. Key responsibilities include complex diary management, stakeholder coordination, meeting support, and administration.

Your new role

You will act as a trusted support partner to a senior leader, taking ownership of a demanding workload and ensuring the smooth day-to-day management of their commitments. Working at pace, you will proactively anticipate challenges whilst reacting quickly to changing priorities and urgent business needs.

Key responsibilities include:

Complex diary management using Outlook and Microsoft Teams
Managing competing priorities and coordinating meetings across multiple stakeholders
Arranging and scheduling meetings, both internal and external
Acting as a key point of contact on behalf of the senior leader
Preparing documents, reports, presentations and meeting papers
Supporting meetings, including agenda preparation
Managing sensitive and confidential information with discretion
Building effective relationships with colleagues and senior stakeholders

What you'll need to succeed

We're looking for someone who can confidently juggle multiple demands while maintaining exceptional attention to detail.

You'll have:

Significant experience supporting senior leaders
Exceptional diary management skills using Outlook and Teams
Strong organisational and prioritisation skills
The ability to remain calm and effective in a busy, changing environment
Excellent written and verbal communication skills
A proactive and forward-thinking approach
Confidence dealing with senior stakeholders
Strong Microsoft Office skills, particularly Outlook, Teams, Word and PowerPoint
The ability to work independently whilst also being a collaborative team player

What you'll get in return

16.26+ per hour
35-hour working week
Hybrid working with 1-3 days on site depending on business requirements
Opportunity to work closely with senior leadership
Varied, fast-paced and rewarding workload
Immediate opportunity to make a real impact

What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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