Finance Administrator

PURPOSE OF THE ROLE: The Finance Assistant works in a small team dealing with general financial administrative duties in a timely fashion. The postholder will be numerate and enjoy working in a finance-focused environment.

They will have strong computer skills, particularly in the use of excel and computerised account systems. Ideally the Finance Assistant will have worked within Primary Care or the NHS, although this is not essential.

Working hours Flexible working hours to cover the full time equivalent of 1. 5 cover, to be discussed at Interview stage.

The Finance Assistant is responsible for: The accurate and timely production of financial information Processing financial information as it arrives in the inbox / post and accurately responding. Paying invoices and ensuring they are accompanied by appropriate documentation Supporting supplier payments Day-to-day communication within the finance team and with the wider organisation.

Key Responsibilities Monitor communication and information flow into the Finance department via post, email, telephone, or other channels and respond appropriately Input sales and purchase invoices and credit notes into the system, ensuring correct financial coding is applied Ensure that all relevant documentation related to payment of invoices is accurate and up to date before payment is processed, such as purchase orders and delivery notes, bank details and company addresses Supporting supplier payments, ensuring they are processed within agreed terms. These payments can be significant in value, so the post holder must be accurate and experienced in handling high value payments, referring to the Finance Manager when necessary Produce regular aged debtor and creditor reports Credit control and debt management for all customers including producing customer statements and reconciliations, supporting the Finance team and working alongside the Finance Manager to resolve outstanding aged debtors Maintain effective relationships with internal and external stakeholders and respond to first line queries regarding financial issues Monthly reconciliation of supplier statements to the purchase ledger, working to resolve any queries or differences that may arise within the roles delegated authority Supporting with banking reconciliations Day to day management of petty cash Assisting and supporting the Finance Manager in a variety of tasks and procedures -especially at month and year end Contribute as an effective team member within the Finance Services team, supporting the achievement of finance objectives, including the evaluation of processes Provide support to the external and internal audit processes Liaise between HR and the external payroll provider.

Provide accurate payroll data. General office administrative duties such as filing bank statements, invoices and other documents.