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HVAC Office Administrator

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Recruiter
Bennett and Game Recruitment LTD
Location
Rochester
Salary
£30,000 - £32,000 per year
Contract
Permanent
Work pattern
Full Time
First listed by Ontap
13 October 2026
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Job description

Job Profile for HVAC Office Administrator 47945

Position: HVAC Office Administrator Location: Rochester - office-based Salary: up to 32k, depending on experince

Our client is a specialist Air Conditioning and Refrigeration Contractor in Rochester. They're seeking an HVAC Office Administrator to support admin, planning and coordination across Service contracts and Project planning.

The HVAC Office Administrator will work closely with the Account Manager and Directors to support the overall business function.

Schedule all works across the contract
Answer inbound calls from clients
Raise and schedule jobs - Service, planned maintenance and projects
Provide updates on work
Arranging engineers and Subcontractors to attend works - Service & Projects
Compile reports for ongoing works for clients and senior management
Manage SLA & KPIs
Raising purchase orders
Managing material orders

HVAC Office Administrator Job Requirements

Experience in the HVAC and FM industry
Office-based in Rochester
Previous role held as a Service coordinator/Helpdesk or similar
Highly adept at handling inbound calls for customer queries and service requests
Highly proficient in CAFM systems, MICROSOFT Word, Excel, PowerPoint, Outlook
Administrative responsibilities including filing, preparing documents, receipting, keeping and updating records

HVAC Office Administrator Salary & Benefits

Basic Salary of 32,000
09:00-17:00 Monday to Friday - Office-based in Rochester
20 days holiday + Bank Holidays - increasing with service
Pension 4%

Bennett and Game Recruitment are a multi-disciplined technical recruitment agency based in Chichester, West Sussex operating across the UK with specialist teams covering a range of industries. We are acting as a Recruitment Agency in relation to this vacancy, and in accordance with GDPR by applying you are granting us consent to process your data, contact you about the services we offer, and submit your CV for the role you have applied for.

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