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Office Assistant - 12 month Fixed Term Contract

Recruiter
Allen Associates
Location
Oxfordshire
Salary
£26,000 - £28,000 per year
Contract
Contract
Work pattern
Not Specified
First listed by Ontap
5 September 2026
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Job description

Are you organised, friendly, and looking for an opportunity to support the operations of a professional organisation? If so, this is a fantastic chance to join a busy team, providing vital administrative and front-of-house support, helping the organisation run smoothly.

Please note, this is position will require an immediate start, notice periods cannot be accommodated.

Office Assistant - 12 month Fixed Term Contract Responsibilities

This position will involve, but will not be limited to:

Delivering a professional and welcoming front-of-house experience for visitors, phone callers, and internal teams.
Managing reception duties, including greeting guests and handling inquiries efficiently.
Supporting various teams with administrative tasks related to projects, events, and meetings.
Coordinating meeting room bookings, setting up facilities, and ensuring equipment is in working order.
Maintaining accurate records, correspondence, and filing systems, including document preparation and record keeping.
Assisting with organisation of events, including logistics and attendee communication.
Providing general office support, including mail handling, ordering supplies, and liaising with contractors.

Office Assistant - 12 month Fixed Term Contract Rewards

£26,000 £28,000 per annum, depending on skills and experience
The working hours are generally 8.30am-4pm, with an unpaid lunch break.
Supportive environment where colleagues value professionalism, organisation, and collaboration.
Opportunities for developing administrative skills within a well-regarded organisation committed to member focus and innovation.
Access to a range of employee benefits, including car parking and occasional travel support.

The Company Our client is a well-established trade association fostering an inclusive, collaborative, and trustworthy working environment where members and staff are valued and encouraged to contribute. This is a welcoming environment for someone looking to gain valuable experience in office administration within a professional organisation.

Office Assistant - 12 month Fixed Term Contract Experience Essentials

Proficiency in Microsoft Office applications, especially Outlook, Word, Excel, PowerPoint, and Teams.
Experience organising meetings, managing diaries, and preparing documentation.
Strong attention to detail and high levels of organisation with the ability to prioritise competing demands.
Good interpersonal and communication skills, both verbal and written.
Ability to handle sensitive information discretely and support colleagues professionally.
Familiarity with business systems such as SharePoint, CRM, or similar databases is desirable.

Location This is an office-based role in an environment with limited public transport; thus, a driving licence and access to your own vehicle are essential. The organisation offers onsite parking and occasional travel for events.

Action If you would like to find out more about this excellent opportunity, then please apply online today. We will review and respond to all applications.

INDBOOST

Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit (url removed) and follow us on LinkedIn.

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