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People & Culture Coordinator

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Recruiter
The Society of St James
Location
Hampshire
Contract
Permanent
Work pattern
Part Time
Working arrangement
Hybrid working
First listed by Ontap
17 October 2026
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Job description

People & Culture Coordinator

Southampton (with hybrid working)

22.5 (Part Time) Working Pattern: Across Monday - Friday

£25947 to £26986 depending on experience

Are you passionate about making a difference?

The Society of St James (SSJ) has been working in Hampshire for over 50 years, delivering high impact, person-centred, accommodation services to adults and young people experiencing homelessness, substance use and mental health problems.

We believe that every person is of worth and we are prepared to take risks to house and support the most at risk and socially excluded members of society.

The Impact You'll Make In this role, you will play a key enabling role in the People & Culture team by delivering a welcoming, candidate focused, and accurate administrative service across the Society of St James.

This role combines core HR (people and culture) operations with a strong, dedicated to Learning & Development (L&D) admin duties.

From managing recruitment logistics, starter paperwork, and probation tracking to coordinating daily training bookings, administering e-learning portals (My Learning Cloud), and logging training compliance, you will keep our workflows running smoothly.

By delivering seamless L&D and HR administration, you directly enable our L&D Lead and People & Culture Advisors to focus on strategic workforce development and making SSJ a truly great place to work! Who We're Looking For We are looking for an organised, proactive, and friendly team player who brings real enthusiasm for both HR administration and Learning & Development.

If you have fantastic attention to detail, love keeping systems like My Learning Cloud and HealthBoxHR up to date, and enjoy supporting colleagues across SSJ with their training and HR queries, this role is a perfect fit.

You will be customer focused, skilled at triaging busy inboxes, comfortable with training logistics and minute taking, and deeply aligned with SSJ's social purpose and values.

Essential Skills and Qualities:

Good standard of general education (including GCSE Maths & English or equivalent)
Experience delivering administrative duties in a fast-paced environment
Experience organising training sessions, managing course bookings, or event logistics
Experience using Learning Management Systems (e.g., My Learning Cloud, iHasco, Aneemo, Highspeed)
Experience using a People & Culture Information System (preferably HealthBoxHR) or HR databases
Experience handling high-volume shared email inboxes and minute-taking for meetings
Previous experience working within a People & Culture, HR, or Learning & Development context
Clear understanding of Data Protection, GDPR rules, and strict confidentiality guidelines
General awareness of recruitment administrative processes (including DBS and Right to Work checks)
Basic awareness of employee well-being and supportive workplace practices
Strong IT literacy across Microsoft Office 365 applications (Word, Excel, Teams, Google Suite)
Excellent written and verbal communication skills with a supportive, customer-focused approach
High degree of attention to detail and accuracy in data entry and record-keeping
Ability to organise, plan, and prioritise daily tasks effectively to meet deadlines
Ability to handle sensitive queries calmly, tactfully, and professionally
Ability to work effectively both independently using initiative and as part of a supportive team
Sympathetic alignment with the social purpose, aims, and core values of SSJ
Proactive, enthusiastic, and flexible approach to supporting continuous team improvement

What we can offer you

We value and recognise our staff, offering some generous benefits, as well as the satisfaction of helping people at risk:

A competitive annual leave entitlement of 25 days rising to 30 days, plus public holidays
Flexible working options
Buying additional annual leave
Comprehensive induction and training
Counselling, financial, personal support and health and wellbeing services via our Employee Assistance Programme
Company cycle to work scheme
Discounted laptops and computers with Jamie's Computers
Electric Car Scheme
Blue Light Card

SSJ are an equal opportunity employer and we encourage applicants from all backgrounds and walks of life.

At SSJ, we recognise the benefits of a supported workplace. SSJ is affiliated with Unite the Union. To learn more about their membership benefits or to sign up, you can visit their official website.

If you would like an informal chat about the role, please get in contact.

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