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Clerical Officer

Recruiter
Apple Recruitment
Location
Belfast
Contract
Permanent
Work pattern
Not Specified
Working arrangement
Hybrid working
First listed by Ontap
3 September 2026
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Job description

Apple Recruitment are recruiting URGENTLY for 3 Clerical Officers on behalf of the NI Assembly. Hourly rate based on £29,137.

Duration: Post 1 starting 1/9 until 30 November 2026, with possibility of extension Post 2 & 3 starting end Sept / Start of Oct to 31/7 until 31/07/27.

Job Description:

The main duties and responsibilities are:

Providing high quality customer service to a diverse range of customers, both internal and

external.

Managing own work to ensure the delivery of objectives.
Providing accurate information in a professional and helpful manner by referring to organisational

policies and procedures.

Providing high quality and timely administrative support where required, for example filing and

photocopying, diary management etc.

Inputting data and maintaining a range of databases, spreadsheets and electronic filing systems to

aid the storage and retrieval of electronic documents.

Recording and distribution of correspondence, emails, incoming mail / post, monitoring and

managing electronic mailboxes and dealing with routine correspondence accurately and promptly

and forwarding to relevant staff as appropriate.

Organising and providing support to meetings, events and visits including issuing papers, ordering

hospitality, meeting and greeting external visitors and officials, and responding to any housekeeping

queries that they may have e.g. the format of the meeting.

Recording information to support the production of minutes and draft minutes e.g. timings of each

agenda item and attendance of witnesses.

Assisting in gathering and collating information.
Effectively using Microsoft Office and bespoke internal Assembly software systems and databases

to prepare documents.

Maintaining hard copy and electronic information systems to ensure a clear and organised file of

all correspondence, papers, minutes, agendas.

Checking and processing invoices for payment through electronic payment system.
Complying with all Assembly Commission's staff policies and procedures including Equal

Opportunities and Dignity at Work policies and procedures.

Carrying out other duties that the Assembly Commission reasonably requires of you.

If you wish to apply or would like more information, please email your CV in Microsoft word

format to Caroline Parker by Friday 21 st August You must also include a bullet

pointed synopsis at the top of your CV demonstrating how exactly you meet the Essential Criteria

below.

Essential Criteria:

Applicants must, by the closing date for applications have: 1. GCE 'A' level grade A -C in 2 separate subjects and 5 GCSEs grade A -C including English Language and Mathematics. (Applications will be considered from applicants with formal qualifications of an equivalent or higher standard to those stated); AND At least 2 years' experience in an administrative role of: a) Using effective oral and written skills to communicate effectively with a diverse range of people at all levels, including team members, members of the public, customers and managers.

b) Organising workload and giving attention to detail to produce accurate, high quality work to deadlines. c) Effectively using Microsoft Office to prepare documents and respond to correspondence. OR 2. At least 4 years' experience in an administrative role of each of the essential criteria described at a) - c) above.

Further Details: Hourly Rate based on £29,137 p.a. Date of informal discussions - TBC This business area offers hybrid working based on business need Closing date for CV submission to Apple: Friday 21 st

If you wish to apply or would like more information, please email your CV in Microsoft word format to Caroline by Friday 21 st August Applicants must ensure their CV is accurate and up to date. The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details. Please note only applicants that match these criteria can be considered for the role. Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer.

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