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Maintenance Administrator

Recruiter
Reed
Location
Suffolk
Salary
£14.42 per hour
Contract
Permanent
Work pattern
Not Specified
First listed by Ontap
24 August 2026
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Job description

Maintenance Administrator

Ipswich, Suffolk £14.42 an hour

Temporary assignment

Monday to Friday 8am to 5pm

A leading property maintenance and building services organisation, known for delivering high-quality work across the country, is looking for some additional help within its team. The company provides a wide range of commercial services including reactive and planned maintenance, electrical and plumbing support, and general multi-trade works.

We are seeking a confident and detail-driven Administrator to help keep daily operations running efficiently. This role sits at the heart of the maintenance team, ensuring smooth communication and supporting the coordination of ongoing works.

What you will be doing:

As a Maintenance Administrator, you will be responsible for keeping workflows organised, maintaining accurate information, and supporting the wider operational team. You'll act as a key link between engineers, clients, subcontractors, and internal departments.

Your duties will include:

Overseeing and coordinating admin processes for both planned and reactive maintenance tasks
Scheduling, allocating, and monitoring jobs through to completion
Managing operatives' calendars, workloads, and appointments
Serving as the first point of contact for clients, tenants, or residents
Maintaining accurate systems, data, and documentation
Providing administrative support to supervisors and managers, including reporting
Communicating effectively with clients, internal teams, and external partners
Identifying issues early and helping resolve them to keep service delivery on track

What We're Looking For

You'll be someone who thrives in a fast-moving environment and is able to juggle multiple tasks with confidence. Strong communication skills, great organisation, and a proactive approach are all essential.

To be successful, you must have:

Previous administration experience within construction, maintenance, or a related sector
Strong IT skills, particularly in Microsoft Word, Excel, and email systems
Excellent communication and customer service abilities
Strong organisation and time-management skills
A positive, solution-focused mindset
The ability to work independently while also being a supportive team player
Flexibility to share the on-call responsibilities amongst the team
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