HR Assistant
Portsmouth Naval Base
I'm currently recruiting for an organised and proactive HR Assistant to join a busy HR team based at Portsmouth Naval Base. This is an excellent opportunity for someone with strong administrative skills who is looking to build on their HR experience within a fast-paced, multi-site environment.
This role is heavily focused on HR administration, supporting the smooth day-to-day running of the HR function and ensuring employee records, systems, and processes are maintained accurately and efficiently.
Key Responsibilities
•Provide day-to-day administrative support to HR Advisors across multiple locations.
•Maintain employee records, personnel files, and HR systems, ensuring accuracy and GDPR compliance.
•Prepare and issue employment contracts, offer letters, onboarding packs, and other HR documentation.
•Support onboarding and offboarding activities to deliver a seamless employee experience.
•Manage HR databases and ensure all employee information is up to date.
•Produce regular and ad hoc HR reports, including headcount, absence, and turnover data.
•Monitor key HR deadlines, tracking employee lifecycle activities and ensuring actions are completed on time.
•Manage the HR inbox and respond to employee queries in a professional and timely manner.
•Support recruitment administration, including interview coordination, candidate communication, offer preparation, and pre-employment checks.
•Prepare documentation for employee relations processes, including absence management, disciplinary, and grievance cases.
•Take notes during meetings where required and ensure all documentation is stored appropriately.
•Organise meetings, training sessions, and HR-related events.
•Assist with HR projects and process improvement initiatives.
About You
We're looking for someone who thrives in an administration-focused environment and takes pride in delivering a high-quality service.
Essential Skills & Experience:
•Previous experience within an HR Administration, HR Assistant, or administrative support role.
•Excellent organisational and time management skills.
•Strong attention to detail and accuracy.
•Ability to manage multiple priorities and meet deadlines.
•Strong written and verbal communication skills.
•Proficient in Microsoft Office, including Word, Excel, and Outlook.
•Ability to handle sensitive and confidential information professionally.
Desirable:
•Experience working within a multi-site organisation.
•Familiarity with HR systems or HRIS platforms.
•Understanding of HR processes and employment legislation.
Why Apply?
This is a fantastic opportunity to join a supportive HR team where you'll gain exposure to the full employee lifecycle while playing a vital role in ensuring HR operations run smoothly. If you're an organised administrator looking to further develop your HR career in a varied and rewarding position, I'd be keen to speak with you.
Interested? Apply today or contact me for a confidential discussion.
