Team Administrator

If this sounds like the right role for you, we strongly encourage you to get in touch with Magda Widel at 0117 904 5150 to learn more about the position. We look forward to hearing from you Main Duties: Answering phone calls and responding to emails.

Ordering and maintaining office supplies and stationery. Welcoming visitors to the site.

Taking meeting minutes and supporting the team where needed. Managing diaries and assisting the medical and psychology team with audio typing using digital dictation equipment.

Handling queries calmly and efficiently. Maintaining confidentiality and sensitivity in all tasks.

What We Are Looking For: Previous administrative experience, especially in call handling and using emails, word processing, and spreadsheets. Strong communication skills, with the ability to be friendly and empathetic when interacting with people.

Excellent organisational skills, able to manage your time and work independently. A dedication to providing high-quality support to a multidisciplinary team.

Ability to work under pressure and meet deadlines while maintaining attention to detail. Following the recent home office updates, If you require a certificate of sponsorship to work in the UK you are advised to review the "Coming to work in the UK Visa Information" link in the supporting links section to ensure this role (Check salary thresholds) and your current circumstances meet the requirements for sponsorship.

If you would like to discuss the certificate of sponsorship and whether your current circumstances meet the requirement for sponsorship you can email for further advice - dpt.recruitment@nhs.net Job responsibilities Overseas candidates wishing to apply who would require sponsorship can determine the likelihood of obtaining a CoS for the post by assessing their circumstances against criteria specified on the gov.uk website. Visas and immigration - GOV.

UK (https://www.gov.uk/browse/visas-immigration) Please review the full Job Description on the attached supporting documentation. Job Purpose Administration services underpin all of our clinical activity at Devon Partnership NHS Trust, which means our dedicated and enthusiastic administration workforce is vital to the delivery of first class care.

The post holder will provide comprehensive administrative support to the assigned team. There will be an expectation for the post holder to be highly motivated, flexible and multi-skilled with Excellent organisational skills.

The post holder will have high standard of skills using Microsoft Office packages and experience of using bespoke IT systems. The post holder will need to meet deadlines, collate data and maintain standards relating to administrative processes.

They will need to be able to work within a team effectively and share work streams where appropriate. The role will involve the coordination and implementation of office procedures and will require a high degree of organisational skills and excellent working knowledge of administrative systems.

Duties and Responsibilities Key Responsibilities include: Work within an administration team supporting clinicians who provide community mental health services Comprehensive diary management Meetings administration; taking and distributing formal minutes; recording clear actions and following these up to check completion; maintaining attendance records Frequently inputting complex and sensitive data relating to people who use our services onto electronic patient records system Support the manager and team by ensuring that records are up to date on all staffing and patient systems as required and that items are dealt with quickly and efficiently on finance systems. Profile: Excellent planning and organisation skills Excellent written and verbal communication skills Excellent attention to detail Professional telephone manner Collegiate approach and diligent Takes pride in their work and consistently strives to produce work of the highest standard Seeks to deliver the best possible outcome rather than just the task at hand Works in partnership with the Manager/associated team to understand their needs and priorities (which may change depending on workload) Excellent time management skills Experience of prioritising a varied and busy workload Experience of working under pressure with the ability to work to and achieve deadlines The role will involve the development and implementation of office procedures and will require a high degree of organisational skills and excellent working knowledge of administrative practices.