Administrator
- Employer
- Oxleas NHS Foundation Trust
- Location
- London, SE28 0NZ
- Contract
- Permanent
- Posted
- 17 September 2026
- Closing date
- 1 October 2026
Role overview
We are excited to offer a full time position for a Band 3 Administrator to work at HMP YOI ISISproviding a varied and rewarding role. This position offers the chance to develop a broad range of skills and experience, working Monday - Friday within a Cat C prison environment.
The successful candidate will work closely with multidisciplinary teams supporting service delivery, patient care pathways, and operational functions within the prison setting. Important Sponsorship Information for this post: We are currently unable to offer a certificate of sponsorship for this post This is an ideal opportunity for someone who enjoys variety, and is motivated by working collaboratively across teams.
You will gain exposure to diverse healthcare services, contribute to service improvement, and play an important role in supporting high-quality care for patients across the prison estate. You will be highly valued as an organised, adaptable, and proactive individual with strong communication skills and the ability to build positive working relationships across multiple teams and environments.
Key Task and Responsibilities Undertaking copy/audio typing and word processing support to the team forthe provision of required client related reports, letters, discharge summariesetc, including legal documentation, whilst prioritising work- load and meetingdeadlines. Dealing with incoming correspondence on a daily basis, distributing andtaking appropriate action as necessary and ensuring urgent items are broughtto the attention of a member of the team.
Preparing and presenting any statistical returns as necessary. Undertake any administrative procedures required to support the team,e.g. arrange medical staff & practitioner rotas organise meetings.
Implementing and maintaining effective client filing systems, ensuring clientrecords are safe, confidential, up to date and accessible. Attending and participating in meetings.
Show full NHS role information
Minute meetings e.g. case conferences/professional meetings and teammeetings as required, distributing as appropriate and taking administrativefollow-up acting on own initiative. Undertaking administrative duties, e.g. diary management, photocopying,faxing, monitoring stationery/clinical items and ordering as necessary.
Using electronic clinical record system (SystmOne), email, intranet,Internet and Microsoft packages as required. IMPORTANT INFORMATION, PLEASE READ: All applicants must be willing to undertake National Security Vetting in order to work in a Prison Setting.
This will be completed as part of the pre-employment checks through Oxleas and the prison vetting team. You will need to provide: Proof of right to work documentation Proof of ID, needs to include 1 photographic ID Proof of address documentation Non-UK passport holders will need to have correct documentation (right to work in the UK) and a Home office Share code.
Address History: 5 years address history will be needed. Applicants that are not UK Passport holders who provide less than 5 years UK address history will need to provide a Police Certificate which must be in English from where they resided previously.
Applicants who are UK Passport holders who have lived abroad for a period of more than six months during the last three years will need to provide a certificate of good conduct or an overseas police check in English from the countries resided in or visited. In order to assist you in obtaining a Police Certificate, guidance can be soughtfrom:https://www.gov.uk/government/publications/criminal-records-checks-for-overseas-applicants If the country you have resided in is not listed here, you can obtain the necessary information by contacting the relevant Embassy or High Commission for that Country.
Their contact details can be found on the Foreign & Commonwealth Office website (http://www.fco.gov.uk/en).