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Legal Secretary - Private Client

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Recruiter
Diamond Search Recruitment Ltd
Location
Kent
Salary
£25,000 - £30,000 per year
Contract
Permanent
Work pattern
Full Time
First listed by Ontap
21 October 2026
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Job description

We are looking for an experienced Legal Secretary to join the busy Private Client department of a long-established law firm in Gravesend.

This is an interesting and varied role providing comprehensive secretarial and administrative support to three fee earners, covering a broad range of Private Client and Probate matters.

Your duties will include:

Providing full secretarial support to three fee earners within the Private Client team
Audio and copy typing of legal documents, correspondence, attendance notes and file notes
Preparing and amending Wills, Lasting Powers of Attorney and Codicils
Assisting with Probate applications, estate accounts and Inheritance Tax forms
Managing diaries and arranging appointments, meetings and client calls
Liaising professionally with clients, beneficiaries, executors, attorneys, financial institutions and other third parties
Answering telephone calls and dealing with general Private Client enquiries
Opening new client files and assisting with client onboarding, including ID and anti-money laundering checks
Assisting with the administration and progression of probate and estate matters
Managing incoming and outgoing post, emails and correspondence
Maintaining accurate electronic and hard-copy filing systems
Ensuring files are kept up to date and compliant with internal and regulatory requirements
Assisting with billing, file management and matter progression
Providing support and cover across the wider department when required

About You

Previous experience working as a Legal Secretary within a Private Client environment is essential, and you must be confident supporting fee earners across a varied caseload.

Experience or knowledge of the following would be particularly advantageous:

Estate accounts
Wills
Lasting Powers of Attorney (LPAs)
Codicils
Probate
Inheritance Tax (IHT) forms
Digital dictation
BigHand
Oyez Forms
Excel
Partner 4 Windows

You will be technically competent, highly organised and have excellent attention to detail. Just as importantly, you will be confident dealing with clients and third parties and able to communicate professionally and courteously at all times.

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