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Operations Assistant

Recruiter
The Portfolio Group
Location
London
Contract
Permanent
Work pattern
Full Time
First listed by Ontap
13 October 2026
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Job description

The Portfolio Group are looking for a highly organised, proactive and commercially minded Operations Assistant, to join our established, global Recruitment business!

This is a varied role that combines PA duties such as diary management and travel arrangements, supporting our C-Suite team of three, as well as business operations including tender agreements, supplier forms and overseeing client terms.

This would suit someone who enjoys being at the heart of a fast-moving business and helping to make sure everything runs smoothly behind the scenes!

Responsibilities include;

PA and office management duties such as diary management, travel arrangements, organising meetings, ordering stationary and event planning
Coordinating internal meetings and assisting our marketing team with in office client events
Maintaining and improving internal processes and systems
Assisting the COO with operational projects such as client terms amendments, supplier forms, tenders and client questionnaires
Liaising with internal teams and occasionally external clients
Acting as a key point of contact across the business to ensure things get done efficiently and smoothly
Preparing presentations such as our end of quarter business overview

What are we looking for?

Someone who has worked within a Recruitment environment is ideal
Experience of client terms amendments, supplier forms and tenders
General PA experience, working closely with senior leadership
Someone who is proactive, positive, organised, able to work independently and use initiative
Strong communication skills
The ability to manage multiple priorities and projects
Good IT / Office skills
Discretion and professionalism
Detail - you'll be the person who notices the little things and keeps everyone on track!

What we can offer you;

You'll be joining an established, global Recruitment business who have been around for 37 years. We are the No 1 Payroll Recruiter across the UK and No 1 rated agency on Trustpilot! Based in London but with real visibility across the business and working occasionally with our Manchester office, you will have the ability to make a real impact, upskill and develop your career.

A competitive base salary
A collaborative, supportive and fun environment
Variety in your role, with opportunities to develop your career
The chance to work closely with our C-Suite team and make the role your own
You'll be included in our company incentives such as holidays and lunch clubs!

If you're someone who enjoys variety, pace, loves spinning a few plates and getting everyone organised, we would love to hear from you.

The Portfolio Group is made up of Portfolio Payroll, Portfolio HR & Reward, Portfolio Procurement, Portfolio Credit Control and Portfolio Payroll Canada.

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