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Client Administrator

Recruiter
Ellis James Partners Ltd
Location
London
Salary
£25,000 - £30,000 per year
Contract
Permanent
Work pattern
Full Time
First listed by Ontap
13 October 2026
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Job description

Client Administrator

Elstree, Hertfordshire £25,000-£30,000 Monday-Friday, office-based

A well-established SJP practice in Elstree is looking for a Client Administrator to join its team and play an important role in the day-to-day delivery of a high-quality service to clients.

This is a varied role rather than a purely back-office administration position. You'll work closely with Financial Advisers, clients and providers, helping to keep cases moving while becoming involved in more of the technical side of financial planning.

What you'll be doing

Preparing for client meetings and ensuring advisers have everything they need
Managing new business, client onboarding and ongoing administration from start to finish
Speaking directly with clients, including arranging annual reviews and gathering outstanding information
Liaising with providers across pensions, investments and protection
Keeping clients and advisers updated as cases progress
Managing diaries, appointments and general client enquiries
Maintaining accurate records and CRM systems
Supporting with Annual Review and Fund Switch reports
Assisting with investment and pension cases, including contributions and lump-sum investments
Helping the wider team with day-to-day administration and improving how things are done

The role would suit someone who enjoys working with people but also likes getting into the detail. There is a good amount of client contact, so being comfortable picking up the phone and having confident, professional conversations is important.

What we're looking for

You'll ideally have previous experience in financial services, wealth management or a professional services environment, although this isn't essential.

More important is that you are:

Organised and naturally good at keeping on top of multiple tasks
Confident speaking with clients over the phone
Detail-focused and comfortable working with sensitive information
Proactive rather than waiting to be told what needs doing
A good communicator who can build relationships with clients and colleagues
Comfortable using Microsoft Office and CRM systems
Knowledge of pensions, investments, protection or SJP systems would be useful, but training will be provided.

If you're already working in financial services and want a role with more client contact and broader exposure, or you're an experienced administrator looking to move into wealth management, this could be a good next step.

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