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Maintenance Support Administrator

Recruiter
Kisharon Langdon
Location
London
Salary
£35,000 per year
Contract
Permanent
Work pattern
Full Time
First listed by Ontap
19 August 2026
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Job description

Are you ready to support a dynamic maintenance team while making a real difference in people's lives? Kisharon Langdon UK has an exciting Maintenance Support Administrator opportunity!

Location: Colindale, North West London, NW9 6 TD

Salary: 35,000 per annum

Job Type: Full time, Permanent

Hours: 36 hours per week

Closing Date: 13th September 2026

About Us:

Kisharon Langdon are a charity offering a wider breadth of services of enhanced quality, enabling us to better support people with a learning disability and autistic people and their families. From nursery and school to further education, through to employment opportunities and supported living, Kisharon Langdon will enable people with a learning disability and autistic people to thrive and realise their ambitions and aspirations.

Whilst we support the Jewish community, we celebrate and benefit from the diversity of the communities in which we are based and welcome applicants from all backgrounds.

Maintenance Support Administrator - The Role:

You will oversee the Help Desk function, managing reactive maintenance work orders and ensuring data accuracy within our facilities management system. Working closely with the Estates team and external contractors, you will coordinate job paperwork, maintain maintenance contracts, monitor stock levels, and assist with procurement activities.

Your role will drive system optimization, produce service level reports, and maintain strong supplier relationships to ensure timely completion of work and best value for the organisation.

Maintenance Support Administrator - Key Responsibilities:

Oversee Help Desk operations, reporting and assigning reactive maintenance work orders with accurate data management
Ensure complete job paperwork and provide maintenance reports including KPI and service level metrics
Maintain all maintenance contracts within the facilities management system
Monitor, control and track stock alongside the Estates team
Source and negotiate supplier contracts, managing procurement for quality, price and terms
Liaise with contractors to ensure timely work order closure
Research and evaluate new products and maintain strong vendor relationships

Maintenance Support Administrator - You:

Help Desk experience with a trade background, capable of offering basic problem-solving advice
Experience determining necessary goods, services and equipment for organisations
Excellent communication and relationship-building skills with strong analytical thinking
Self-motivated problem-solver able to work independently and as part of a team under pressure
Proficiency in Microsoft Office and general IT skills with meticulous attention to detail
Strong prioritisation skills and ability to adapt to manage change

Benefits:

21 days holiday increasing with length of service, plus bank holidays and Major Jewish holidays
Pension scheme via NatWest Cushion
Blue light card providing access to 15,000 discounts from national and local retailers
Eyecare benefits via Vision Express
Long service recognition and rewards with employer referral bonus
Season ticket loan and Bike 2 Work scheme
Employee Assistance and Wellbeing Programme with free counselling and support
Development and career progression opportunities

Closing Date: 13th September 2026

Please Note: We reserve the right depending on the number of applications received, to shortlist and interview candidates prior to the closing date.

All candidates will need to have the right to work in the UK and we cannot offer Visa sponsorship at this time.

This post is subject to a Standard Disclosure Application to the Disclosure and Barring Service.

To submit your CV for this exciting Maintenance Support Administrator opportunity, click Apply today!

Apply Now