About the Role
The Finance Assistant will play a pivotal role within the Finance team, delivering critical multi-entity support across core financial functions. Reporting to the Assistant Accountant, this position is responsible for managing day-to-day transaction processing, sales and banking routines, payroll assistance, and general financial administration.
The successful candidate will serve as a key operational contributor, ensuring that all financial activities, expense processing, and healthcare compliance disclosures strictly adhere to HMRC regulations, internal company procedures, and the ABPI Code of Practice. This is a temporary 6-month role based at our Head Office - a permanent position will become available at the end of the contract for the right person.
Key Responsibilities:
•Accounts Payable & Supplier Invoices: Check, post, and match valid supplier invoices against Purchase Orders in line with HMRC regulations, internal purchasing procedures, and budget allocations.
•Expenses & Promotional Spend: Process employee expense claims and meeting documentation in accordance with HMRC rules, company car and travel policies, and ABPI Code of Practice guidelines.
•Accounts Receivable & Banking: Issue sales invoices, allocate banking receipts, perform regular bank reconciliations, maintain GL reconciliations to purchase and sales ledgers, and resolve customer queries.
•Payments & Month-End Closure: Prepare supplier payment runs for review by the Assistant Accountant and approval by the Finance Director, while supporting month-end and year-end closure routines.
•Compliance & Disclosure Support: Assist the Compliance Officer by tracking and recording payments to Healthcare Professionals (HCPs) and Healthcare Organisations (HCOs) for annual TOV compliance reporting.
•Payroll & Audit Assistance: Support monthly payroll, PAYE, and pension processing, assist with annual P11 D submissions, and help coordinate quarterly internal audit submissions and annual PWC audits.
Qualifications:
Essential
•Minimum 3 years of relevant finance and accounting experience with a proven track record.
•Hands-on experience running Accounts Payable/Receivable functions and performing month-end reconciliations.
•Practical experience using both SAP and Sage 200 accounting systems.
•Strong computer literacy and advanced Excel skills.
•Excellent mathematical, analytical, reconciliation, and troubleshooting abilities.
•High level of accuracy, attention to detail, and strong written and verbal communication skills across all organisational levels.
•Organised team player with a flexible, "can-do" attitude and the ability to prioritise effectively under tight deadlines.
Desirable
•AAT qualification (or equivalent).
•Familiarity with HMRC guidelines and ABPI Code of Practice compliance reporting.
What we offer:
•Competitive salary dependent on experience
•Defined pension contributions (3% employee contribution, 10% Company contribution)
•Private healthcare provision (AXA) and dental insurance (Den plan)
•25 days plus 8 bank holidays, with the ability to bank holidays for future use (pro-rata)
•37.5-hours each week, with a hybrid working arrangement
Benefits:
•Health & wellbeing programme
•Life insurance
•On-site parking
•Private dental insurance
•Private medical insurance
Work Location: Hybrid remote
