Location: Basildon (hybrid - 3 days in the office, 2 days home-based)
Travel to Office: Must be car owner
Contract Type: Temp vacancy - with the opportunity to go perm for the right candidate.
Salary: £14.36 - £15.38 ph
Hours: Full-time, 5 days per week
The Role
We're looking for a proactive and detail-focused Accounts Payable Assistant to join our clients busy finance team supporting the day-to-day operation of the purchase ledger function. You'll ensure supplier invoices, expenses and related transactions are processed accurately, on time, and in line with company procedures.
Working closely with the Financial Controller and Assistant Accountant, you'll help maintain strong financial controls through accurate processing and reconciliation, while supporting internal and external stakeholders in resolving queries and maintaining supplier relationships. This is a great opportunity for someone organised and eager to develop within a finance function that's investing in process improvement - including involvement in a new ERP system rollout.
Key Responsibilities
•Process expense invoices accurately and within agreed timescales, ensuring all approvals and supporting documentation are obtained
•Code invoices to the correct nominal ledger and cost centre
•Check employee expense and corporate credit card claims comply with company policy
•Review invoices for correct VAT treatment (UK and EU)
•Identify, monitor and resolve invoice discrepancies, escalating where needed
•Maintain the aged creditor report, investigating unallocated items and outstanding debit balances
•Build effective relationships with suppliers and internal stakeholders
•Reconcile supplier, expense and haulage statements
•Maintain supplier master data, including verification and bank checks for new/changed accounts
•Support payment runs, proforma payment requests and finance journals
•Support month-end purchase ledger processes, including invoice cut-off
•Manage electronic filing of invoices and supporting documentation
•Monitor and action finance queries via a shared inbox
•Support internal/external audits and ad hoc purchase ledger tasks
•Support the design, testing and migration process for a new ERP system
About You
•At least 1 year's experience in a finance, accounts payable or purchase ledger environment
•Strong attention to detail and commitment to accurate work
•Good numerical and data entry skills
•Intermediate Microsoft Excel skills; experience with Microsoft Dynamics AX advantageous
•Confident working with financial systems and processing high volumes of transactions
•Strong organisational and time-management skills
•Good written and verbal communication skills
•A proactive problem-solver, comfortable working independently and as part of a team
•AAT studies, or a desire to pursue further finance qualifications, would be beneficial
This is a fantastic opportunity to join a large, growing business with exciting expansion plans ahead.
