HR Coordinator
- Recruiter
- Reed
- Location
- London
- Contract
- Permanent
- Work pattern
- Not Specified
- First listed by Ontap
- 17 September 2026
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Job description
Our client is looking for a HR Coordinator to play a crucial role in delivering a responsive, professional, and compliant HR service across their business. This position will be responsible for onboarding employees, reviewing right to work and arranging for DBS to take place. Fluency in Spanish and/or Portuguese is highly desirable.
Day-to-day of the role:
Employee Lifecycle & Compliance:
Register and onboard employees in accordance with company procedures.
Conduct security vetting, including ID checks, DBS applications, overseas checks, and references.
Prepare employment contracts, variations, and confirmation letters.
Process leavers and ensure accurate updates across HR systems.
HR Advisory & Employee Support:
Respond to HR queries from employees, managers, clients, and external partners.
Provide guidance to managers on HR best practices and first-stage ER matters.
Attend welfare, investigation, and disciplinary meetings in an advisory capacity, taking formal notes.
Manage sickness administration, medical certification, and liaise with payroll regarding SSP.
Reporting, Records & Process Improvement:
Maintain accurate employee records in line with GDPR requirements.
Produce regular HR reports (e.g., DBS, training, absence, turnover, length of service, visas).
Maintain organisation charts and HR documentation.
Identify opportunities to improve HR processes, efficiency, and data accuracy.
Contribute to wider HR projects and initiatives.
Required Skills & Qualifications:
Fluent in Spanish and/or Portuguese (desired).
Experience working in an HR administrative or HR operations role.
Strong interest in developing a career in Human Resources.
Confident working with sensitive and confidential information.
Organised, detail-oriented, and able to manage competing priorities.
Works effectively in a fast-paced environment while maintaining accuracy and ensuring full compliance.
Builds trusted relationships across all levels of the organisation.
Approachable and professional, with sound judgement and integrity.
Clear and confident communicator, both written and verbal.
Proactive, collaborative, and comfortable working independently when required.
Start date from W/C 28th September for 3 months.