Fleet Administrator
Location: Leatherhead Hours: 21 hours per week (part-time) Pay: £14.28 per hour Contract: Permanent
The Role
We are looking for an organised and proactive Fleet Administrator to support the management of a fleet of approximately 70 vehicles. Working closely with the Operations Manager, you will ensure vehicles are maintained, compliant, and available for employees across multiple regional locations.
This is a varied administrative role requiring excellent attention to detail, strong communication skills, and the ability to manage multiple priorities.
Key Responsibilities
•Act as the main point of contact for vehicle-related queries, including accidents, breakdowns, fines, and driver enquiries.
•Maintain accurate fleet records, vehicle documentation, and driver information.
•Produce and distribute monthly fleet reports, including mileage and compliance data.
•Manage annual driver licence checks and support insurance renewal processes.
•Liaise with leasing companies, garages, and suppliers to arrange servicing, repairs, and maintenance.
•Process fleet-related invoices and maintain accurate records.
•Administer fuel cards and company car documentation.
•Coordinate vehicle deliveries, replacements, collections, and end-of-lease returns.
•Arrange hire vehicles when required.
•Monitor vehicle inspections, telematics systems, and dashcam compliance.
•Ensure fleet activities comply with company policies, GDPR, and relevant legislation.
About You
•Previous administration experience, ideally within fleet, transport, logistics, facilities, or operations.
•Strong organisational skills with excellent attention to detail.
•Confident communicator with the ability to build relationships with suppliers and colleagues.
•Proficient in Microsoft Office, particularly Excel.
•Able to prioritise workload and work independently.
•A proactive and professional approach to problem-solving.
What We Offer
•Part-time position (21 hours per week).
•Competitive hourly rate of £14.28 per hour.
•Supportive and collaborative working environment.
•Opportunity to take ownership of a varied and essential operational role.
This role may require occasional UK travel. The successful candidate will be expected to comply with safeguarding, data protection, and company policies at all times.
