PA & Team Administrator
- Recruiter
- Sagacity
- Location
- London
- Contract
- Permanent
- Work pattern
- Not Specified
- Working arrangement
- Hybrid working
- First listed by Ontap
- 8 September 2026
Job description
The Role
To provide PA and administration support to the management team, you will be a flexible and self-motivated individual with demonstrable administration experience, ideally from working in a similar function previously with minimum 3+ years PA background. This is a Hybrid role with a minimum 3 days a week in our London office.
Responsibilities
Comprehensive diary management, with a degree of autonomy in prioritising and resolving scheduling conflicts for senior staff members
Organising business domestic travel and hotels
Drafting correspondence and liaising confidently with internal and external contacts, including more senior stakeholders
KPI monthly pack
Meeting set-up, including organising refreshments, catering, and room bookings
Conducting research on companies ahead of meetings
Meeting and greeting clients and visitors, including registering weekly guests with the main reception and security team
Supporting the organisation of internal company events, including the Summer and Christmas party - taking a lead role on smaller events where required
Booking team events and restaurants for internal and external events
Collating and submitting expenses and timesheets, including a first check of team submissions before sign-off
Supporting the legal team with proof reading and checking NDAs, and supporting with ad-hoc projects as needed when Senior PA is off.
Organising internal and external meetings
Creating presentations, documents and reports, with light editorial input where appropriate
Dealing with incoming post and deliveries
Reporting into the Senior PA, and providing holiday/ sickness cover for the three partners, including collating board packs if required
Providing support to other internal departments as required
Team & Office Administration
Supporting day-to-day oversight of general office duties, ensuring standards are maintained across the floor/team
Ordering office and kitchen supplies and monitoring stock levels
Maintaining and devising office systems, including filing and data management
Carrying out regular checks of shared spaces, meeting rooms, and kitchen areas to ensure they are presentable and stocked
Support for facilities-related issues, liaising with building management/IT as needed
Supporting onboarding of new starters with office/admin-related setup (desk, access, supplies)
Competencies & Behaviours
You will have excellent communication, planning, prioritisation and organisational skills. You will demonstrate strong commercial awareness, which promotes and protects the interests of both Sagacity and our clients alike. Key competencies and requirements include:
Attention to detail
Excellent planning and reporting
Clear and transparent communication
Delivery and deadline driven
Client relationship management
Logical and structured approach
Critical thinking and problem solving
Decision-making
Team player, approachable, likeable
Trustworthy
Adaptability
Accountability, effectiveness
Stress tolerance
Presentable, professional, punctual
Flexible to travel