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Office Administrator - International Shipping Company.

Recruiter
Spinnaker
Location
London
Contract
Permanent
Work pattern
Not Specified
First listed by Ontap
8 September 2026
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Job description

We are working with a well-established international shipping company who are looking for an experienced Office Administrator to join their London office.

This is a varied, hands-on position and would suit someone who enjoys being at the heart of an office and taking responsibility for ensuring everything runs smoothly day to day. You'll be joining a professional and friendly working environment, supporting colleagues across the business and acting as a key point of contact for the London office.

The role

Your responsibilities will include:

Overseeing the day-to-day administration and smooth running of the office
Managing the reception area, welcoming visitors and handling calls and correspondence
Coordinating meetings, catering, travel and accommodation
Managing office suppliers, contracts, service agreements and renewals
Liaising with building management and coordinating health & safety requirements
Supporting the onboarding of new employees and interns
Processing invoices and tracking payments through SAP
Coordinating office maintenance, IT-related requests and other service issues
Managing industry subscriptions and renewals
Providing wider administrative support to the team when required

About you

We're looking for someone who is organised, proactive, professional and personable, with previous experience in a similar office administration or office management position.

You'll need to be comfortable juggling a variety of responsibilities and dealing with people at all levels of a business. Attention to detail, discretion and a willingness to get involved wherever needed will be particularly important.

You should also have:

Previous experience within a well-established and professional office environment
Strong organisational and time-management skills
Excellent written and verbal English
Good Microsoft Office skills
Strong communication and interpersonal skills
The ability to prioritise and work independently
A proactive, trustworthy and flexible approach

Experience within shipping, maritime or another international professional environment would be advantageous, but is not essential.

This is a great opportunity for someone looking for a long-term position within an established international business where they can really take ownership of the day-to-day running of the office.

If this sounds like something you would be interested in exploring, please apply or get in touch for a confidential conversation.

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