Job Specification
Job Title
Sales Support Administrator
Location
Sutton, Surrey (SM1) - Hybrid Working
Hours
Monday to Friday, 9:00am - 5:00pm
Reporting To
Operations Director / Business Support Manager (as applicable)
Role Overview
We are seeking a proactive, highly organised, and detail-oriented Sales Support Administrator to join our growing team. Operating within a busy recruitment business specialising in the mining sector, you will provide essential support across Sales, Business Development, Operations, and Compliance functions.
This varied position requires a confident administrator who can manage multiple priorities, maintain accurate records, produce high-quality reports and presentations, and support key operational processes. The successful candidate will thrive in a fast-paced environment and enjoy working collaboratively with internal stakeholders across the business.
Key Responsibilities
Sales & Business Development Support
•Maintain, update, and manage documentation within the CRM system, ensuring accuracy, consistency, and completeness.
•Prepare and distribute Business Development meeting agendas, notes, and follow-up actions.
•Produce and coordinate the weekly Business Development PowerPoint presentation.
•Compile, maintain, analyse, and distribute KPI reports and business performance data.
•Prepare quarterly Excel reporting packs and business intelligence reports.
•Create, edit, and format professional reports, presentations, proposals, and PDF documentation.
•Ensure all sales and marketing materials remain current, accurate, and aligned with company branding standards.
•Support the Sales Team with administrative tasks, reporting requirements, and client documentation.
•Assist in producing information and reports to support commercial and business development activities.
Operations & Compliance Support
•Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
•Support employee visa applications and associated administration, ensuring documentation is completed accurately and within required timescales.
•Produce ad hoc HR-related documentation, including employment verification letters, visa support letters, and employer declarations.
•Assist with internal and external audits and support compliance activities relating to company procedures and ISO accreditations.
•Maintain compliance records in accordance with ISO 9001 and ISO 27001 standards.
•Prepare and submit Director expense claims and reimbursement documentation to the Finance Team.
•Maintain travel insurance records and associated compliance documentation.
•Support the maintenance, accuracy, and reporting of operational data and management information.
•Undertake additional administrative projects and business support tasks as required.
