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Team Secretary

Recruiter
Birchrose Associates
Location
London
Contract
Permanent
Work pattern
Full Time
Working arrangement
Hybrid working
First listed by Ontap
24 August 2026
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Job description

Birchrose Associates is proud to be representing a leading international law firm based in the City of London, which is seeking an experienced Team Secretary to join its Intellectual Property and Trademark team.

The Firm

Our client is a leading international law firm with an excellent reputation that offers a supportive working environment, with a strong focus on its people, client service and continued development.

The Opportunity

The successful Team Secretary will provide high-quality secretarial support to Senior Associates and fee earners within the firm's fast-paced Intellectual Property and Trademark team. Duties will include:

Manage diaries and emails for fee earners, coordinate travel arrangements and handle telephone enquiries
Coordinate document production and administrative support
Amend, format and produce agreements, legal documents and presentations
Collate and index legal documentation and set up files
Process fee-earner expenses using the internal system
Liaise with the Business Development, Marketing, Events and Finance teams to support team activities and business initiatives
Manage client onboarding, including preparing conflict checks and coordinating client due diligence
Open new clients and matters
Draft and produce engagement documentation and associated onboarding documents
Support the billing process by monitoring WIP, producing reports and assisting with invoice production
Assist with internal and external events, meetings, seminars and client hospitality, including logistics, invitations and attendance tracking

This Team Secretary position is a full-time, permanent role, working Monday to Friday 9:30am to 5:30pm.

Requirements

Previous secretarial experience within a law firm is essential
Previous experience within an Intellectual Property or Trademark environment would be desirable

Vacancy Highlights

Flexible hybrid working
Competitive salary and benefits package
Generous bonus scheme
Private medical insurance

To be considered for this Team Secretary opportunity, please contact Birchrose Associates for a confidential discussion.

Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.

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